Energy Management for Chiefs of Departments

Success ratio provided from energy efficiency aimed studies is directly correlated to well communication between top management and engineers, technicians and other staff of the company. Loud and clear flow of information that is about wishes and expectations of top management from study casts must be reflected analytically by the chiefs of departments. In other words, they have to build up tough bridges from executive board to all workers. In order to increase value added margin, first, chiefs need to perceive definitely intentions of members of the executive board. They have to recognize top management’s view relevant to the subject unerringly. The best analytical approach for that cognition is to prospect vision content in detailed. To study the algorithmic structure of the vision would bring necessary hints which would be useful for creation the systematic of study methodology of energy projects. Without doubt it can be said that management of those projects would be mainly carried out by chiefs of departments. As a matter of the course, they are expected to control the entire process and take proactive decisions when necessary. Hence that, those chiefs need to shape up almost all the forms of works for energy projects. So as to set up target oriented and best fit base of the forms, they need to comprehend well the inclination of top management. Consequently, they need to decode the analytical content of vision definitively. It would be beneficial to complete a detailed analysis for top management team’s view through the vision content. Therefore, goals for short, mid and long term would be embodied; chiefs would be able to render what they should do in order to reach the goals totally as a company. On seizing the main objective, it could be drawn what their responsibilities and work progress must be from point of chiefs’ view. Accordingly, they would have a chance to form the ways of working models and contents of those models. They could find messages to be reflected to the entire personnel in order to impose them the importance of the subject both for company and executive board. So all relevant employers (engineers, technicians etc.) would be awakened more about what is expected to be done in the future of the company. They would adopt new working models for projects about energy efficiency more effectively in a shorter period of time. Correspondingly department chiefs would possess the chance to set up their optimum work plans for next periods. They would comprise the roadmaps of the paths that reach the goals. Moreover, they would be able to explore the how to coordinate them and work processes. In other words, they can make analytical projections so as to complete their duties. Chief of each department could set his (her) local goals which are to reach main company goals at top management level. Additionally, they could determine their strategies so as to reach those local goals. Required work plans and roadmaps enable to reach both local and main goals could be well drawn systematically. Besides, some measurement tools, which are to monitor the performance taken from all done work packages, might be started to be shaped up according to base of all those methodological approaches. Relevant key performance indicators aidful to analyze efficiency and effectiveness rates are needed to be created ultimately.

The flow of authority from top management to department heads then to relevant personnel is explained as above. Explicit way of coordination of the business inside the company would be controlled as like as it is mentioned. Analogically inverse the way is also canonical. Reactions of workers to new work forms and processes are worthwhile to be learned by managerial team, so efficiency taken from all completed studies can be sighted continuously. Monitoring the state of affairs, current results of work packages defined through analytical parameters would be beneficial to understand how much success was gained by energy efficiency projects. Detailed analysis through that recon would set light to success ratio of completed parts of ongoing projects. Chiefs of departments would find the chance to recognize whether the messages, which they have carried from top management, were perceived truly to workers or not. Hence, they would decide either to fall into line with same or to make some revisions according to explications made about results observed. That information accumulated for analysis would be so meaningful and valuable to direct future steps of the projects. At the point, the critical question necessary to be asked is: What must be the method to be followed on giving decisions due to the information of completed work packages and reactions. Chiefs of departments have to compile all of the information and documents together systematically. They should edit them and convert to a meaningful collage in order to serve to the executive board. All those gathered observations are needed to be reported and presented to top managers. Additionally relevant comments of chiefs about those findings had better be included in reports and presentations. They should express their opinions and estimations revealing the reasons why those results are obtained. Their suggestions consult to comprehend more clearly the results and aid to shape up next steps both at top management and department heads level. Top management could give more sensible decisions by the power of that feedback. Hence more effective results would be gained for next term.

Providing the managerial interaction between top management and all workers (especially engineers, technicians and operators), chiefs of departments has to superintend the flow of communication continuously and astutely. First, they have to discern vision content and top managers view about the subject. They need to analyze revisions made at visional level, had better appreciate well which changes were substantiated in corporate culture. Moreover, department chiefs have to predict where top managers want to see the company in the future. In addition, new goals declared about energy saving must be learned and adopted. Then the entire analysis and observations have to be collated. New work forms and ways to introduce/implement of those forms had better be determined. Those forms can be grouped of remodeling of current processes in focus of energy and new modeled processes in order to make real following energy project(s). So at that point, the methodology can be said to be completed. After all the preparation phase is completed, it is time to present and explain new methodology with all its details. Their next function is to serve all engineers, technicians and other relevant employers new innovative changes that are of refreshed point of view of the company in focus of energy. Moreover, they have to determine local goals for their departments which will be aidful to capture main goals, additionally, have to list some local strategies so as to reach those goals. To get more benefit from those studies, chiefs had better work collaboratively while preparing those. Then they have to express all completed studies to relevant workers in an effective way. Consequently, chiefs must coordinate and control all new processes of energy saving projects within their departments. They have to monitor continuously the outputs of completed work packages of those study casts. Relevant data is necessary to be developed continuously through an analytical systematic. Besides, reactions of workers to new working models should be learned so as to manage further steps more successfully. Again, through reports and presentations of chiefs of departments, that valuable information arranged with systematical documentation is needed to be transmitted to top managers. They have to explain results to the executive board with effective expressions. Chiefs should organize the flow of information between top management and workers continuously. Hence they can be likened to neurons between brain and organs or maybe the clutch between motor and wheels but most likely vessels between heart and entire the body; pumping fresh blood first to the cells (engineers) then tissues (engineers and technicians)and then finally to every organs (all dept.). After carrying fresh blood to body through vessels then as following step dark blood is summed up from each cells then tissues and then finally from organs to send to the heart again as inverse the way.

In order to serve clear and understandable information to the executive board about performance rate of completed work packages, chiefs have to build up detailed, analytical and measurable systematic for performance monitoring. That systematic would be consisted of key performance indicators so as to analyze efficiency and effectiveness rates of processes of ongoing energy projects.